Job Description

Core Responsibilities

• Client Relations & Front Desk Management:
• Greet clients and visitors warmly upon arrival, ensuring they feel comfortable and attended to.
• Maintain a pristine, organized reception area and conference rooms.
• Manage the check-in process, ensuring all visitors follow firm security and privacy protocols.
• High-Volume Communications:
• Direct incoming calls on a multi-line system with speed and professional etiquette.
• Screen and route calls to the appropriate legal staff or take detailed, accurate messages.
• Manage the general firm email inbox and distribute inquiries accordingly.
• Meeting Coordination & Prep:
• Coordinate the master calendar for all on-site conference rooms.
• Prepare meeting spaces by ensuring technology is functional, beverages are available, and necessary legal documents or files are staged.
• Assist with light administrative prep, such as printing, binding, or organizing folders for client intake.
• Administrative Support:
• Handle incoming and outgoing mail, deliveries, and courier services.
• Assist with basic data entry into the firm’s Case Management Software.
• Monitor and order office and kitchen supplies to ensure seamless daily operations.

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